Appendix 1 to the Order of IDGC of Centre, JSC № 295-CA dated December 31, 2009.
of IDGC of Centre, JSC
Moscow Information on the document:
Put into effect
by the Order of IDGC of Centre, JSC
is conducted by the Director for the Accounting Policy at least once per year
following the results of application or changes in the requirements of regulatory documents basing on which the Statement is developed
by the Director for the Accounting Policy
Reason of a new version of the document
Placing and storage
Records depository is the Supervisory control system of a company operation Synergy Center, Quality Management System Guide – electronic form; documents of management operation control – original on paper
Study of a document – all employees of the Company
organizational and technical aspects of the accounting policy
Chosen methods of accounting for financial investments
Specifications of accounting for transaction under simple partnership agreement
Chosen methods of accounting for internal funds (capital)
Chosen methods of accounting for liabilities (accounts payable)
Accounting of expenditures for profit tax
Events occuring after the reporting date
Conventioanl facts of business activity
Information on affiliated persons
organizational and technical aspects of the accounting policy This Statement is developed in compliance with the reqirements of the accounting and financial law of the Russian Federation.
Goals of the Statement:
to declare principal assumptions, requirements and approaches to organization and keeping of accounting in IDGC of Centre, JSC (hereinafter referred to as “the Compnay”);
to ensure reliability of prepared financial (accounting) statements;
to ensure formation of complete and reliable information on such subjects of tax accounting as income, expenses, property, property rights, liabilities and business transactions, which value appraisal determines the tax base of the current accounting (tax) period;
to provide internal and external users with the information to control accuracy of calculations, complete and prompt payment of taxes, including the Company’s organizational and industry characterictics, into the budget;
The following persons must be gorverned by this Accounting Policy Statement to perform their activity:
heads and employees of the branches of the Company;
heads and employees of all structural subdivisions, services and divisions of the Company, who are responsible for the prompt submission of source documents and other accounting information to the accounting department;
heads and employees of all services and divisions, who are responsible for prompt and grounded development, review and submission of the reference data to subdivisions-performers (including accounting department);
employees of the accounting service, specialized organization which is
entrusted on the contract basis to keep accounting and responsible for prompt and qualitative performance of all kinds of accounting as well as preparation of all kinds of reliable accounting.
Other regulatory documents of the Company are not to contradict the provisions of these aspects of the accounting policy.
Principles of organization and goals of accounting
Responsibility for organization of the Company’s accounting, compliance with the law at settlement of business transactions lies on the Director of the Company.
Accounting is conducted on the grounds of the Accounting services agreement signed with specialized organization.
Functions of the Chief Accountant for accounting policy formation – keeping of accounting, signing and prompt submission of the reporting – are imposed on the Director for the Accounting Policy of the Company. Other functions of the Chief Accountant as well as the responsibility of specialized organization to the Company for violation of the established procedure of accounting keeping and reporting submission are provided by the conditions of the accounting keeping contract. Organization of the accounting in the Company is performed through strict fulfillment of the requirements of the existing law and procedure of execution and submission of the documents for accounting, the Director’s for the Accounting Policy instructions, employees keeping the accounting under the contract of services for the accounting purposes by all employees, subdivisions and services of the Company relating to accoutning.
Forms of source accounting documents and rules of document flow and accounting specifications of intra-organizational settlement
Accounting records are made on the grounds of the source accounting documents, which register the fact of business transactions.
The source accounting documents are reflected in the accounting record, if they are drawn up:
on a form contained in albums of unified pro-formas for source accounting documentation;
on a form approved by the Director of the Company or persons authorized by him, and are used after their registration as Appendix to this Statement. These forms of the source accounting documents should contain the following mandatory details:
name of the document;
date of the document;
name of the organization on behalf of which the document is drawn up;
description of the business transaction;
measurements of the business transactions in physical and monetary terms;
positions of the persons responsible for the business transaction and accuracy of its execution;
personal signatures of these persons.
Source and consolidated accounting documents obtained using computer programs are reflected in the accounting record, if they are executed in paper form and contain mandatory details.
Legal force of the documents kept, processed and transferred with the help of automated information and telecommunications systems can be confirmed by electronic digital signature. Legal force of electronic digital signature is acknowledged, when automated information system contains software and hardware facilities ensuring the signature identification and observance of established regulations of their use.
Source accounting documents transferred to the centralized accounting department are subject to mandatory check.
The check is conducted according to the form (completeness and accuracy of documents execution, filling in of the details), content (documentary transactions legality, logical coherence of individual figures).
When reflecting the source accounting documents in the accounting record, the control of signatories’ powers is conducted. List of persons entitled to sign source accounting documents is approved by the Director of the Company.
Source accounting documents flow in the Company (drawing up or receipt from other enterprises, institutions or organizations, flow between structural subdivisions of the Company, reflected in the accounting record, processing, transfer to the archive – document flow) is regulated by the document flow schedule. The document flow schedule is approved by the Director of the Company and executed by means of the individual order over the Company. The document flow schedule over the branches of the Company is approved by the order of the head of the branch.
The Company keeps source accounting documents, accounting registers and accounting statements within the terms fixed by the internal organizational management documents, but not less than five years.
Working chart of accounts for accounting, other documents of accounting policy, coding procedure, memorandums on amendments in the accounting and statements are kept by the Company not less than five years next to the year in which they have been used for accounting statements for the last time.
Responsibility for organization of keeping of accounting documents, accounting registers lies on the Director of the Company.
Reflection of transactions relating to settlement with the branches allocated on individual balance is conducted at “Intra-organizational settlements” account with a breakdown of analytical groups.
Accounting departments of the branches and accounting department of the executive body of the Company perform monthly data collation relating to intra-organizational settlements reflected in the accounting records. Agreed in such a way data is compared then with the data of intra-organizational settlements reflected in in the accounting records.
Accounting drawn up following the results of the registered business transactions on the forms of the accounting reporting of the branches is submitted monthly, quarterly, annually to the accounting department of the executive body within the terms set for accounting statement submission. Responsibility for reliability of the accounting reporting submitted lies on the head of the accounting department of the branch.
All kinds of intra-organizational settlements are effected between the branches through the accounting department of the management of the Company.
Apart of unified forms of source accounting documents the Company applies non-unified forms of source accounting documents approved as Appendix No. 3 «Forms of unified and non-unified source accounting documents applied for registration of business transactions of IDGC of Centre, JSC» to the order on accounting policy of IDGC of Centre, JSC.