• Setting up your e-mail accounts
  • Additional options — account settings
  • Setting up an account manually
  • Viewing your e-mail in different accounts
  • Creating and sending a message
  • Adding an attachment to a message
  • Scheduling or canceling an appointment
  • Making a recurring appointment
  • Sending a meeting request
  • Sending e-mail to a contact
  • Assigning a photo to a contact
  • Assigning a ring tone to a contact
  • Synchronizing Outlook Mobile information Synchronizing e-mail messages
  • Synchronizing messages from an Outlook e-mail account
  • Synchronizing messages from a remote server
  • Changing information to be synchronized
  • Synchronizing subfolders
  • Synchronizing Calendar, Contacts and Tasks
  • For more information, press only, contact




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    PowerPoint Mobile


    The new PowerPoint Mobile application includes support for PowerPoint animation sequences and transitions, so that all elements of a presentation can be viewed or rehearsed when you’re on the go.

    Viewing a PowerPoint presentation

    You can open a PowerPoint presentation by selecting the file in an e-mail attachment. Or you can open a presentation by selecting Start > PowerPoint Mobile. You will see a list of all your PowerPoint presentations.





    Select a presentation. You will see the first slide. Selecting the slide will forward to the next slide or animation sequence.



    Notice the arrow on the left-hand side of the screen. Selecting the arrow will bring up the menu, allowing you to navigate to other slides, zoom and go to other options.

    PowerPoint options

    One important option lets you change the orientation of the presentation from Portrait, the default, to Landscape, the more natural orientation for slides.



    Another option lets you change the playback options. From the Options page, select the Playback tab at the bottom of the page.

    Outlook Mobile

    Microsoft Outlook Mobile consists of the following:



    • Outlook Mobile Messaging (E-mail and SMS)

    • Outlook Mobile Calendar

    • Outlook Mobile Contacts

    • Outlook Mobile Tasks


    Using Outlook E-mail


    You can access Outlook E-mail by selecting Start > Messaging. You should see your Outlook E-mail Inbox. From here, you can also access your Deleted Items, Drafts, Outbox and Sent Items by selecting the small arrow to the right of the word Inbox.

    If you see an inbox different than your Outlook E-mail inbox, you can switch to your Outlook E-mail Inbox by selecting Menu at the bottom of the page, then Switch Accounts, and then choosing Outlook E-mail.





    Setting up your e-mail accounts



    If you are syncing your mobile device with a desktop PC using Outlook, e-mail from your desktop PC will be synced to your device automatically (assuming you selected that option during synchronization setup).
    In addition to syncing e-mail with your desktop PC, you can also set your Windows Mobile-based device to wirelessly sync with your Hotmail account, up to eight POP3 e-mail accounts, and even corporate mail accessed over a VPN server connection, all at the same time. You can control synchronization schedules for different accounts and even configure your device to send and receive messages as they arrive.
    Microsoft also offers a Messaging and Security Feature Pack for Windows Mobile 5.0, providing support for Microsoft’s new direct push technology embedded in Exchange Server 2003 with Service Pack 2. This feature pack will be available free to device-maker partners, mobile operators and enterprises looking to deploy devices. The Messaging and Security Feature Pack builds in support for direct push e-mail provisioning, new management and provisioning features, and wireless access to contacts stored on company Exchange Servers.
    To begin setting up a POP3 or IMAP4 account, be sure you have a wireless network connection or have the device cradled. Select Start > Messaging, and then select Menu at the bottom of the page. Select Tools. Select New Account.

    You’ll see the first of five E-mail Setup screens. Enter an e-mail address, then select Next. (To enter an “@” sign, select the Shift key on the soft keyboard. You’ll see the “@” sign on the top row, third from the left.)




    Auto configuration attempts to download the necessary e-mail server settings so you do not need to enter them manually. Once Auto configuration has finished, select Next. Enter the name you’d like to display when you send e-mail, and your password.

    If Auto configuration was successful, your user name is already entered and you can select Next and then Finish to complete setting up your account. Or you can select Options to access additional settings, described below.




    Additional options — account settings

    By selecting Menu > Tools > Options, you have access to additional settings that let you accomplish the following:




    • Change account settings

    • Change the time intervals for downloading new messages

    • Store attachments on your storage card

    • Limit the number of messages that are downloaded



    Setting up an account manually

    If Auto configuration was unsuccessful or your account is accessed using a VPN server connection, contact your ISP or network administrator for the following information, and enter it manually:




    User name



    Enter the user name assigned to you by your ISP or network administrator. This is often the first part of your e-mail address, which appears before the “@” sign.


    Password

    Choose a strong password by using a mix of letters, numbers and characters. You have the option to save your password so you do not need to enter it each time you connect to your e-mail server.


    Domain

    Not required for an account with an ISP. May be required for a work account.


    Account type

    Select POP3 or IMAP4.


    Account name

    Enter a unique name for the account, such as Work or Home. This name cannot be changed later.


    Incoming mail server


    Enter the name of your e-mail server (POP3 or IMAP4).


    Outgoing mail server


    Enter the name of your outgoing e-mail server (SMTP).


    Require SSL connection

    Select this to ensure that you always send e-mail from this account using an SSL connection. This enables you to send personal information more securely. Note that if you select this and your ISP does not support an SSL connection, you will not be able to send e-mail.


    Outgoing mail requires authentication



    Select this if your outgoing server (SMTP) requires authentication. Your user name and password from above will be used.


    Use separate settings

    Select this if your outgoing e-mail server requires a different user name and password than the ones you entered before.



    Viewing your e-mail in different accounts


    To switch between accounts, select Menu > Switch Accounts from the Outlook E-mail screen. Choose the account you’d like to use. You can also navigate between accounts using the directional pad on the bottom of your Windows Mobile-based device (most models).

    Creating and sending a message

    Create a new Outlook e-mail message by selecting Start > Messaging. Make sure the Inbox of the account you’d like to use is displayed; if it is not, switch to that account by selecting Menu > Switch Accounts from the Outlook E-mail screen. Select New at the bottom of the page.



    Type in a new address (or more than one, separating them with a semicolon). Scroll up to find the Cc and Bcc fields.


    Alternatively, you can select recipients from your Contact list by selecting To, Cc or Bcc in the heading. Your Contact list should appear. (You can also access contacts by selecting Menu > Add Recipient.) Select the contact to whom you’d like to send the e-mail. Fill in the Subject line and the message. When you’re finished, select Send.

    If you are working offline, e-mail messages are moved to the Outbox folder and will be sent the next time you connect.


    Saving sent messages

    To help conserve memory, messages you send are by default not saved on your device. If you’d like to keep copies of sent messages, from Messaging, select the Menu > Tools > Options > Message tab, and select the check box Keep copies of sent items in Sent folder. If your account is an Outlook E-mail or IMAP4 account, you must also select the Sent Items folder for synchronization. To do this, select Menu > Tools > Manage Folders and select the check box next to Sent Items.





    Adding an attachment to a message

    With a message open, select Menu > Insert. Choose Picture, Voice Note or File. You’ll see a list of objects in the active folder (you can change folders by selecting the black arrow to the right of the folder name). Choose one of the objects. You’ll see it attached in the e-mail header.


    NOTE: Adding a Voice Note is a handy way to respond to a message without writing anything; simply record a message and send that as an attachment.



    For additional information on using Outlook E-mail, visit Help by selecting Start > Help > Contents > Exchanging Messages.



    Using Outlook Calendar

    To open your Outlook Calendar, select Start > Calendar. You’ll see the current day’s entries displayed according to the view in use. Agenda View displays only the scheduled appointments. Day View displays all the time slots.





    Changing views

    To change views, select Menu > View. Then choose Agenda, Day, Week, Month or Year.




    Scheduling or canceling an appointment

    With the day view open, select Menu > New Appointment. Enter a subject for the appointment and information such as location and start and end times. To schedule an all-day event, select the line to the right of the All Day field and select Yes. When finished, select OK.



    NOTE: To have the time entered automatically in Day view, first select the time slot for the new appointment, and then select Menu > New Appointment.
    To cancel an appointment, select the appointment and select Menu > Delete.

    Making a recurring appointment

    Select the appointment you’d like to make recurring. Select Edit, and in the Occurs field, select a recurrence pattern, such as Once or Every Tuesday. You can create your own recurrence pattern by selecting Edit pattern. When finished, select OK.


    To change a recurring appointment to a one-time appointment, select the appointment you’d like to change. Select Edit, and in the Occurs field, select Edit pattern. Select Remove recurrence. Select OK.


    Setting a reminder

    Select the item for which you’d like to set a reminder. Select Edit, then select the line to the right of the Reminder field. Choose Remind me. On the line below that, choose a number and then choose a unit: minutes, hours, days or weeks. (In Calendar, the default reminder is set 15 minutes before an appointment.) Select OK.


    To choose the method used to remind you (sound, vibration or flashing light), select Start > Settings > Personal > Sounds and Notifications. On the Sounds tab, under enable sounds for, choose the Events check box. On the Notifications tab, select the field next to the word Event. Scroll down and choose Reminders from the menu. Then select the check boxes you prefer, such as play sound, display message on screen, flash light or vibrate. Select OK.


    Sending a meeting request

    Just as you can when you use a PC,, you can use Calendar in Outlook Mobile to schedule meetings via e-mail with contacts who use Outlook or Outlook Mobile.


    From Calendar, schedule a new appointment or open an existing one and select Edit. Select the Attendees field. Your Outlook Mobile contacts should appear. Select the name of the contact you’d like to invite. To invite each additional attendee, select Add and select the name. Select OK. The meeting request will be sent to the attendees the next time you synchronize your device with your PC or server, or immediately if you’re using a wireless connection.
    NOTE: When attendees accept your meeting request, the meeting is automatically added to their schedules. When their response is sent back to you, your Calendar is updated as well.

    Using Outlook Contacts

    The Outlook Contacts application has been completely redesigned to deliver a more familiar and intuitive experience, with robust ActiveSync 4.1 synchronization with your desktop contacts. You can easily dial from either the list or detailed contact view, using either one finger or the soft keyboard. You can also quickly assign photos and ring tones to each contact in your directory, helping you easily identify who is calling you.



    Adding a contact

    Open Contacts by selecting Start > Contacts, or by selecting Contacts at the bottom of the opening screen. You should see a list of your contacts. Select New at the bottom of the screen. The contact information options should appear. Enter your contacts’ information. Don’t forget to scroll all the way down to see all your information options. You can enter more complete name information such as title, first name, middle name and last name by selecting the black arrow to the right side of the Name field. When you’re finished, select OK.


    NOTE: If someone not in your list of contacts calls you or sends you a message, you can create a contact entry for that person from Call History, or directly from the message by selecting Menu > Save to Contacts.
    The following graphics illustrate some of the extensive work Microsoft has done to make it easier to add new contacts to your device.



    Sending e-mail to a contact

    It is easy to send e-mail directly from your Contact list. Select Start > Contacts, and select the contact to whom you’d like to send a message. Select the address. Select the account from which you’d like to send the message.



    Assigning a photo to a contact

    Choose a contact. Select one of the numbers, then select Menu > Edit. The contact information options should appear. On the Picture field, select Select a picture. A list of pictures in your My Pictures folder will appear. Choose one (you can change it later). Select OK.




    Assigning a ring tone to a contact

    Choose a contact. Select one of the numbers, then select Menu > Edit. The contact information options should appear. Scroll down until you see the Ring tone field. Select in the line next to it; the ring tone options should appear. Choose one. Select OK.





    Using Outlook Tasks

    You can use the Task list on your Windows Mobile-based device the same way you would on your desktop. In addition to keeping a list of tasks that is synchronized with your desktop list, you can also set the task priority, status, start and due dates, and category, as well as setting reminders.


    To open your Outlook Tasks, select Start > Tasks, or Start > Programs > Tasks. You’ll see your task list.




    Editing task properties

    To edit task properties such as priority, status, start and due dates, categories, and reminders, tap and hold on a particular task, then select Edit at the bottom of the page. Fill in the fields. A convenient pop-up calendar appears to help you set a date. You can also add notes to a task by selecting the Notes tab at the bottom of the page.







    Task options

    You can access task options such as setting reminders and showing start and due dates by selecting Menu at the bottom of the task page, and then Options.




    Synchronizing Outlook Mobile information




    Synchronizing e-mail messages

    The manner in which you download messages depends on the type of account you have. To send and receive e-mail for an Outlook E-mail account, you’ll synchronize through ActiveSync on your desktop PC or to an Exchange server. To send and receive e-mail messages for an e-mail account that you have with an ISP or that you access using a VPN server connection, you’ll download messages through a remote e-mail server.


    NOTE: If you have a wireless data service account with your mobile operator, the synchronization can happen over the air. The process is the same.

    Synchronizing messages from an Outlook e-mail account

    To send and receive e-mail for an Outlook e-mail account, begin synchronization through ActiveSync: select Start > ActiveSync. Then select Sync.



    When you synchronize Outlook e-mail, the messages are synchronized as follows:




    • Messages in the Inbox folder on your PC or Exchange server are copied to the Inbox folder of the Outlook E-mail account on your device.




    • Messages in the Outbox folder on your device are transferred to Exchange Server or Outlook and then sent from those programs.




    • When you delete a message on your device, it’s deleted from your PC or Exchange Server the next time you synchronize.



    Synchronizing messages from a remote server

    To send and receive e-mail messages for an e-mail account that you have with an ISP, or that you access using a VPN server connection, you first need to connect to the Internet or your corporate network, depending on the account.


    Select Menu > Send/Receive. The message on your device and e-mail server are synchronized: New messages are downloaded to the device Inbox folder, messages in the device Outbox folder are sent, and messages that have been deleted from the server are removed from the device Inbox folder.
    NOTE: If you want to read the entire message, select Menu > Download Message while in the message window. If you are in the message list, select and hold the message, then select Menu > Message. The message will download the next time you send and receive e-mail. This will also download message attachments if you selected those options when you set up the e-mail account.

    Changing information to be synchronized

    The default sync settings are to synchronize only messages from the last three days and only the first .5 KB of each new message, and not to sync file attachments. You can change these settings in many ways, including choosing to receive the entire e-mail message, attachments and messages in e-mail subfolders; any changes you make on the device will be synchronized to your PC or server wirelessly or when cradled.


    Select Start > Programs > ActiveSync. Select Menu > Options. Select E-mail. Select Settings.


    Synchronizing subfolders

    You can also specify that subfolders of the Inbox folder are to be synchronized. To do this, Select Menu > Tools > Manage Folders. Select the check box next to the folders you wish to synchronize.




    Synchronizing Calendar, Contacts and Tasks

    Calendar appointments, contacts and tasks stored on your device can be synchronized with similar items on your PC or Exchange Server. The items entered on one computer are copied to the other during synchronization. Handwritten notes and drawings are saved as metafiles (pictures) when synchronizing with your PC but are removed when synchronizing with a server.


    Go to the ActiveSync application on the device by selecting Start > Programs > ActiveSync. Select Menu > Options.


    Do one or both of the following:


    • Select the check box for any items you want to synchronize. If you cannot select a check box, you might have to clear the check box for the same type of information elsewhere on the list.




    • Clear the check box for any items you want to stop synchronizing.

    For more information and options for Outlook Mobile, visit Help. Select Start > Help > Contents.


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