• Important Notes
  • Section 1- For New Postings
  • Section 2 – Required For All Requests ATTACHMENTS
    		•

    Important Notes




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    Indiana Supreme Court

    Division of State Court Administration

    Request to Post Court Information on the Internet under Trial Rule 77(K) – Initial Request


    You must complete this form prior to posting court information on the Internet.
    Important Notes: A vendor who accesses court information under this request must execute a Bulk Data User Agreement with the Indiana Office of Court Services (IOCS) Rule 9 before this request may be approved and before any court information may be released to that vendor.
    If a vendor is used, IOCS will not approve any request that is not accompanied by a copy of the agreement between the clerk and the vendor, which agreement must include provisions requiring the vendor to report any breaches of security and/or any unauthorized release of confidential information bi-annually, and providing for an annual audit, at vendor expense, of revenues generated by the contract.
    For questions related to this form, please contact Jeffrey S. Wiese. All materials should be submitted to the Indiana Office of Court Services, Attn: Richard T. Payne, 251 North Illinois Street, Suite 800, Indianapolis, IN 46204, or by fax to (317) 233-6586.

    County: ____________________________ Date of Request: ____ / ____/_____

    Clerk: ______________________________ Vendor* (if any): __________________

    *See Important Notes above


    Requestor Name: _____________________ Phone Number (___)_______________

    Requestor E-Mail Address: ________________@_______________________________

    Requestor Address: ________________________________________________________

    ________________________________________________________

    ________________________________________________________
    Requestor Office/Position/Title: _________________________


    Section 1- For New Postings:
    Pursuant to Trial Rule 77(K), I, ______________________________________, Clerk of ___________________ County, with the consent of a majority of the judges of courts of record in the county request to post electronic court information on the Internet as set out below.
    A. Proposed start date for posting electronic information: _______ / ________ / _______
    B. Name of Vendor (if any):
    C. List specific costs associated with the posting of information electronically, e.g.,

    Internet access, technology costs. (please list with dollar amounts, add additional lines

    or pages if necessary):

    Costs Amount

    _________________________________________ $________________

    _________________________________________ $________________

    _________________________________________ $________________


    D. List the responsible party for each of these costs, e.g., County Commissioners, vendor

    reimbursement: ________________________________________________________________________________________________________________________________________________


    E. Will Internet access to records be available at all times? yes no
    F. If Internet access is available only during particular hours, list hours here __________
    G. Please provide the following details for any and all revenues expected to be generated

    from the posting of court records to the Internet:


    1. Fund/account revenues will be deposited to: ___________________________

    2. Did your Court comply with Admin.R. 9(E), if applicable? yes no

    3. Expected revenues for first year: $ ___________________
    H. Who will be able to access the electronic information? (Check those that apply)
    1. General public (i.e. no subscribers, all users have same access)
    2. Subscribers/registered users only (i.e. no general public access, all users must

    be registered)


    3. Both subscribers/registered users and general public (i.e. more information

    available to registered users, but some information available to general public

    access)
    4. Other (please describe access):

    ______________________________________________________________________________________________________________________________


    I. Will your system require users to subscribe or register? Yes No

    If no, skip to Question J. If yes, please attach the subscriber agreement to this

    document, and answer the following questions:
    1. Is there a cost for subscription? Yes No If yes, how much? $__________

    2. What information may a subscriber obtain electronically? _________________

    __________________________________________________________________

    __________________________________________________________________

    3. Is there an additional cost for subscribers to access specific records?

    Yes No If yes, how much is the cost to subscribers? $___________ and

    how is it assessed (per record, per search, etc.)? ___________________________

    __________________________________________________________________

    __________________________________________________________________


    J. Can the general public access specific case records? Yes No

    1. What information may the general public obtain electronically? ______________

    ___________________________________________________________________

    ___________________________________________________________________

    2. Is there an additional cost for the general public to access specific records?

    Yes No If yes, how much is the cost to the general public? $________

    and how is it assessed (per record, per search, etc.)? _________________________

    ___________________________________________________________________

    ___________________________________________________________________


    K. How will the clerk/court monitor subscriber/vendor relations? Who is responsible for

    audits and oversight and how often are audits reported to the courts? ________________________________________________________________________________________________________________________________________________________________________________________________________________________


    L. What means will be used to terminate access if a subscriber or vendor misuses or

    violates the agreement, who will implement the termination, are there other

    consequences besides termination of access (list any), and are there any safeguards in

    place to prevent misuse of the system?

    ________________________________________________________________________________________________________________________________________________________________________________________________________________________

    M. What information do you plan to include on your site? (Choose all that apply)




    General Public Access

    Subscriber Only Access










    Courthouse Information (driving directions, parking, etc.)







    Court Information (address, phone numbers, general hours, etc.)







    Judge Information (biographical, jurisdiction, etc.)







    Index







    CCS







    RJO







    Court Calendar







    Printable Forms







    Self-Help Information







    Other (please describe below)



















    If you selected “other”, please describe:
    N. How often will the site be updated and by what means (vendor or court/county staff)?

    O. In addition to confidential information under Administrative Rule 9, is there

    particular information that will be redacted or that will not otherwise be available to

    the general public? Yes No

    Describe:

    P. In addition to confidential information under Administrative Rule 9, is there

    particular information that will be redacted or that will not otherwise be available to

    subscribers? Yes No

    Describe:


    Q. Is the court’s case management system web-based or will the information be

    transferred to a vendor’s server?

    Please explain:

    R. Please describe, in detail, what kind of security process will be used to safeguard court

    information that is posted to the Internet, as well as the court information/case

    management system on the court’s own server, e.g., firewall, redundant back up:

    S. Please provide details on your plan and/or procedure for updating the site, including

    the individual(s) responsible for checking information posted to the Internet, how

    frequently the information is reviewed, and how often updates to the web site are

    reported to the courts for approval of the updates:


    Section 2 – Required For All Requests



    ATTACHMENTS: Please attach the following to this request:

    1. Copy of the Consent of the Judges for posting the records under Trial Rule

    77(K).

    2. Copy of samples of web pages or screen prints.



    3. Copy of the agreement between the Court/Clerk and any outside vendor, if

    applicable.

    4. Copy of the letter from the Indiana Office of Court Services approving

    Vendor to receive bulk data distribution, if a Vendor is used to access court

    information under this request.

    5. Copy of any documentation with respect to compliance with the State Board of

    Accounts and the revenue accounting methods, if applicable.

    6. Copy of any subscriber agreements provided by the Court or Vendor, if

    applicable.

    7. Document Submission Checklist (Attach to the front of your request.)


    I hereby certify that the abovementioned information is accurate and complete, and that all information will be posted in compliance with Trial Rule 77(K) and Administrative Rule 9.

    Requestor’s Name (Please Print) Requestor’s Title


    __________________________________

    Requestor’s Signature Date




    Page of TCM-TR77(K)-1 Revised 12/23/2019 Indiana Office of Court Services


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