Section 2- For Change of Information: (only complete those items that have changed)
A. Proposed start date for posting electronic information: _______ / ________ / _______
B. Name of Vendor (if any):
C. List specific costs associated with the posting of information electronically, e.g., Internet access, technology costs. (Please list with dollar amounts, add additional lines or pages if necessary):
Costs Amount
_________________________________________ $________________
_________________________________________ $________________
_________________________________________ $________________
D. List the responsible party for each of these costs, e.g., County Commissioners, vendor reimbursement: ________________________________________________________________________________________________________________________________________________
E. Will Internet access to records be available at all times? Yes No
F. If Internet access is available only during particular hours, list hours here __________
G. Please provide the following details for any and all revenues expected to be generated from the posting of court records to the Internet:
1. Fund/account revenues will be deposited to: ___________________________
2. Did your Court comply with Admin.R. 9(E), if applicable? ______
3. Expected revenues for first year: $ ___________________
H. Who will be able to access the electronic information? (Check those that apply)
1. General public (i.e. no subscribers, all users have same access)
2. Subscribers/registered users only (i.e. no general public access, all users must
be registered)
3. Both subscribers/registered users and general public (i.e. more information
available to registered users, but some information available to general public
access)
4. Other (please describe access):
______________________________________________________________________________________________________________________________
I. Will your system require users to subscribe or register? Yes No
If no, skip to Question J. If yes, please attach the subscriber agreement to this
document, and answer the following questions:
1. Is there a cost for subscription? Yes No If yes, how much? $__________
2. What information may a subscriber obtain electronically? _________________
__________________________________________________________________
__________________________________________________________________
3. Is there an additional cost for subscribers to access specific records?
Yes No If yes, how much is the cost to subscribers? $___________ and
how is it assessed (per record, per search, etc.)? ___________________________
__________________________________________________________________
__________________________________________________________________
J. Can the general public access specific case records? Yes No
1. What information may the general public obtain electronically? ______________
___________________________________________________________________
___________________________________________________________________
2. Is there an additional cost for the general public to access specific records?
Yes No If yes, how much is the cost to the general public? $________
and how is it assessed (per record, per search, etc.)? _________________________
___________________________________________________________________
___________________________________________________________________
K. How will the clerk/court monitor subscriber/vendor relations? Who is responsible for audits and oversight and how often are audits reported to the courts? ________________________________________________________________________________________________________________________________________________________________________________________________________________________
L. What means will be used to terminate access if a subscriber or vendor misuses or violates the agreement, who will implement the termination, are there other consequences besides termination of access (list any), and are there any safeguards in place to prevent misuse of the system?
________________________________________________________________________________________________________________________________________________________________________________________________________________________
M. What information do you plan to include on your site? (Choose all that apply)
General Public Access
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Subscriber Only Access
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Courthouse Information (driving directions, parking, etc.)
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Court Information (address, phone numbers, general hours, etc.)
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Judge Information (biographical, jurisdiction, etc.)
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Index
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CCS
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RJO
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Court Calendar
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Printable Forms
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Self-Help Information
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Other (please describe below)
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If you selected “other”, please describe:
N. How often will the site be updated and by what means (vendor or court/county staff)?
O. In addition to confidential information under Administrative Rule 9, is there particular information that will be redacted or that will not otherwise be available to the general public? Yes No
Describe:
P. In addition to confidential information under Administrative Rule 9, is there particular information that will be redacted or that will not otherwise be available to subscribers? Yes No
Describe:
Q. Is the court’s case management system web-based or will the information be transferred to a vendor’s server?
Please explain:
R. Please describe, in detail, what kind of security process will be used to safeguard court information that is posted to the Internet, as well as the court information/case management system on the court’s own server, e.g., firewall, redundant back up:
S. Please provide details on your plan and/or procedure for updating the site, including the individual(s) responsible for checking information posted to the Internet, how frequently the information is reviewed, and how often updates to the web site are reported to the courts for approval of the updates:
Section 3 – Required For All Requests
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