What this feature does The fax feature allows you to create and save fax cover pages, and to send and receive faxes using your computer and an external or a built-in fax modem or a fax server.
Information collected, processed or transmitted Information collected includes any personal information entered on a fax cover page, as well as identifiers contained within industry standard fax protocols such as Transmitting Subscriber ID (TSID) and Call Subscriber ID (CSID). By default, Windows uses "Fax" as the value (name) for each identifier, but you can customize the TSID and CSID using the options provided in Fax Settings. The public viewing setting allows all users to see all received faxes in the system. This setting is on by default, but it can be altered by an administrator. If you send a fax, you are the only one who can see that sent fax; however, users with administrative privileges can manually locate and view all faxed documents on the computer.
Use of information Information entered in the sender dialog box is presented on the cover page. Identifiers such as the TSID and CSID might contain arbitrary text and are typically used by the receiving fax machine or computer to identify the sender. No information is sent to Microsoft.
Choice and control By default, fax access is determined by your user account privileges for the computer. Unless a fax administrator changes access settings, all users can send and receive faxes. All users can view the documents that they send and any fax that is received on the computer. Administrators can see all faxed documents, sent or received, and can configure fax settings, including who has permissions to view or manage faxes.
What this feature does The file association web service helps users associate file types with specific applications. If you try to open a file type that does not have program associated with it, Windows will ask if you want to use the file association web service to find a program to open the file with. If you choose to use the service, it will send the file type extension to Microsoft. Applications that are typically associated with the file name extension are displayed.
Information collected, processed or transmitted If you choose to use the file association service, the file name extension is sent to Microsoft. Your computer display language is also sent to Microsoft.
Use of information When you submit a file name extension, the service returns a list of the programs Microsoft is aware of, using your display language, that can open files of that extension. Unless you choose to download and install a program, the associations for the file type are not changed.
Choice and control You choose whether to use the file association web service. No file association information is sent to Microsoft unless you decide to use the service. Administrators have several options to prevent users from using this service. For more information about administrative options, see the Using Windows Vista: Controlling Communication with the Internet article online at http://go.microsoft.com/fwlink/?linkid=77931.
What this feature does The Games folder lists all of the games installed on your computer, giving you a single place to view and launch all of your games. The Games folder can also download and provide you with additional information (metadata) about those games such as box art, publisher information, descriptions, and reviews.
Information collected, processed or transmitted The Games folder optionally keeps track of the last time each game was played, to allow you to sort or filter the display of games. Information about when games were played is stored on your computer and is not sent to Microsoft. If you choose, the Games folder will retrieve metadata about the games you have installed from the Windows Metadata and Internet Services (WMIS) at Microsoft. To do this, information including the names of game files and shortcuts for the games will be sent to Microsoft.
Use of information The information sent to Microsoft is used to retrieve metadata for the games that you've installed. Microsoft does not use the information to identify you or contact you. However, the information may be used to generate aggregate statistics.
Choice and control You can turn the metadata collection or the tracking features of the Games folder on or off. When enabled, metadata will be retrieved each time that you open the Games folder, and the Games folder will track when games were last played. The first time that you open the Games folder, you can choose to retrieve and display game metadata and to track game playing times. You can disable these features by using the options that are provided in the Games folder. In an enterprise environment, administrators can use Group Policy to disable these features.
Handwriting Recognition (Available Only on Tablet PCs)
What this feature does Automatic learning is a handwriting recognition feature that is available on Tablet PCs. This feature collects data about the words that you use and how you write them. If you turn on automatic learning, the handwriting recognition software will attempt to recognize and improve its interpretation of your handwriting style and vocabulary.
Information collected, processed or transmitted Information collected by automatic learning is stored in the user profile for each user on the Tablet PC. This information is not sent to Microsoft. The data is stored in a proprietary format that cannot be read by using a text viewing program, such as Notepad or WordPad and is only available to you and to administrators on your computer, not to other users.
The information collected includes but is not limited to:
Text from messages you compose and calendar entries you create by using e-mail programs such as Microsoft Office Outlook 2003 or Windows Mail, including any messages that you have already sent.
Text that you type in the Internet Explorer address bar.
Ink that you write in Tablet PC Input Panel.
Recognized text from ink that you write in Input Panel.
Alternate characters that you select to correct the recognized text.
Note: Automatic learning for both your handwriting style and your vocabulary might not be available for all languages in which handwriting personalization is offered. For more information on the type of data that is used for different languages, search Windows Help and Support for the topic "Handwriting personalization on a Tablet PC."
Use of information The information collected is used to help improve handwriting recognition by creating a version of the recognition software that's personalized to your own style and vocabulary. The text samples are used to create an extended dictionary. The ink samples are used to help improve character recognition for each user on a Tablet PC.
Choice and control You can turn automatic learning on or off at any time by using the Tablet PC settings in Control Panel. When you turn off automatic learning, any data that has been collected and stored by automatic learning is deleted.
Error Reporting for Handwriting Recognition
What this feature does You can send reports to Microsoft about handwriting recognition errors that you encounter while using the Tablet PC Input Panel.
Information collected, processed or transmitted A short list of recently corrected handwriting samples is stored in memory. These handwriting samples are not written to your hard drive or sent to Microsoft without your explicit permission. No personal information is intentionally collected; however the samples you choose to send may include personal information. Microsoft does not use the information to identify you or contact you.
Use of information You can select which recognition errors you would like to report. These reports are used to improve future versions of the Microsoft handwriting recognition software.
Choice and control You can initiate a report using the Handwriting Recognition Error Reporting Tool; no reports are sent automatically. You can select each handwriting sample to be included in the report and review the report before sending it to Microsoft. In an enterprise environment, administrators can use Group Policy to disable Handwriting Recognition Error Reporting.