Windows Vista Windows Meeting Space Step by Step Guide 1
Contents 3
Windows Vista Windows Meeting Space Step by Step Guide 5
What is Windows Meeting Space? 5
What’s new in Windows Meeting Space? 5
Who should use Windows Meeting Space? 5
Benefits of Windows Meeting Space 6
Key scenarios for Windows Meeting Space 6
Getting started with Windows Meeting Space 7
Inviting Attendees to a Windows Meeting Space session 10
Joining a Windows Meeting Space session 13
Working in a Windows Meeting Space session 18
IPv6, ISATAP, and Windows Meeting Space 23
Managing Windows Meeting Space 24
Advanced Network Troubleshooting 32
Logging bugs and feedback 43
Additional resources 43
Windows Vista Windows Meeting Space Step by Step Guide What is Windows Meeting Space?
People often collaborate with each other in meetings. Unfortunately, it has often been an arduous task to collaborate in the context of a meeting on the computer. Windows Meeting Space in Microsoft® Windows Vista™ seeks to ease the difficulties, and to enhance the collaboration possibilities for computer-based meetings. Windows Meeting Space improves the following experiences:
Organizing, inviting, and viewing participants
Distributing an agenda, attendee list, and other documents
Including Local and remote attendees
Linking multiple activities
Viewing shared presentations
Sharing and distributing files
Passing notes
Supporting unsecured environments (such as customer sites and hotspots) that have no infrastructure by using the Microsoft P2P infrastructure
What’s new in Windows Meeting Space?
Windows Meeting Space is new for Windows Vista.
Who should use Windows Meeting Space?
This guide is targeted at the following audiences:
Information workers in small, medium, and large businesses
IT planners and analysts who are evaluating the product
Enterprise IT planners and designers
Early adopters
Security architects who are responsible for implementing trustworthy computing
Support personnel who troubleshoot Windows Vista
Benefits of Windows Meeting Space
Windows Meeting Space focuses on helping information workers and addresses their needs by providing:
A collaborative application focused on sessions that work in all topologies, including:
Computer to Computer (Ad hoc)
Home
Managed/Corporate
Internet (if the firewall and associated ports are correctly configured)
A means to invite, track, and detect the presence of attendees
Screen and window sharing between laptops, tablets, and projectors
Simple file sharing with other attendees
Key scenarios for Windows Meeting Space
This guide discusses the following scenarios:
Getting started with Windows Meeting Space
Set up the test environment for Windows Meeting Space
Prepare Windows Firewall for Windows Meeting Space
Start a Windows Meeting Space session
Create a Windows Meeting Space session on a computer to computer wireless network
Inviting attendees to a Windows Meeting Space session
Invite someone to a Windows Meeting Space session using e-mail
Invite someone near me to a Windows Meeting Space session
Invite someone to a Windows Meeting Space session using a file invitation
Joining a Windows Meeting Space session
Join a Windows Meeting Space session using Sessions Near Me
Joining a Windows Meeting Space session using People Near Me
Join a Windows Meeting Space session using an e-mail invitation
Join a Windows Meeting Space session on a computer to computer wireless network using Sessions Near Me
Join a Windows Meeting Space session using a file invitation
Working in a Windows Meeting Space session
Present "my" Desktop or Application to a Windows Meeting Space session
Share a handout during a Windows Meeting Space session
Pass a text note to a participant in a Windows Meeting Space session
Pass an "ink" note to a participant in a Windows Meeting Space session
Change "my" online status in a Windows Meeting Space session
Getting started with Windows Meeting Space
To use Windows Meeting Space, you will need two or more computers with network connectivity. The network connection can be wired or wireless, or even a combination of the two, provided the test computers can communicate with each other. To test additional features, you will need a working e-mail configuration, and at least one application to share across a Windows Meeting Space session.
Setting up the test environment for Windows Meeting Space
To set up the test environment, configure the following:
Two or more computers running Windows Vista with wired network connections
Two or more computers running Windows Vista that have wireless networking capable of hosting computer to computer network connections
Prepare Windows Firewall for Windows Meeting Space
Windows Meeting Space will automatically configure the correct exceptions for Windows Firewall the first time you start Windows Meeting Space. When Windows Meeting Space is started the first time, you are prompted to Setup Windows Meeting Space. Click Enable file synchronization and Windows Firewall exception to make the changes automatically. You will also be prompted to set up and enable People Near Me. In Name, type your name, and then click OK after reading the security warning.
If you want to manually configure Windows Firewall, the following table contains the ports and applications to be excepted.
Protocol
|
Port
|
TCP
|
801
|
TCP
|
3587
|
UDP
|
1900
|
UDP
|
3540
|
UDP
|
3702
|
Application
|
Path
|
Netproj.exe
|
%SystemRoot%\System32\netproj.exe
|
P2phost.exe
|
%SystemRoot%\System32\p2phost.exe
|
Wincollab.exe
|
%ProgramFiles%\Windows Meeting Space\WinCollab.exe
|
 To configure Windows Firewall for Windows Meeting Space
-
1. Click Start, click Control Panel, and then click Security.
2. In Windows Firewall, click Allow a program through Windows Firewall.
3. Click the Exceptions tab.
4. In Program or Port, click Windows Meeting Space, Connect to a Network Projector, and Windows Peer to Peer Collaboration Foundation, and then click OK.
5.
| Starting a Windows Meeting Space session
To collaborate in a Windows Meeting Space session, you must first create the session. When creating a session, you specify a name and password for the session. You can also choose to publish the session on another network by using the Network Options dialog box.
To start a new Windows Meeting Space session
-
1. Click Start, click All Programs, and then click Windows Meeting Space.
2. Click Start a session.
3. Enter a name and a password for the session.
4. Click Start.
| Prerequisites for starting a Windows Meeting Space session
To complete this task, you should have network connectivity or a wireless card that can create a computer to computer wireless network.
Administrative credentials
To complete this task, you must be a member of the users group. In addition, if this is the first time you have launched Windows Meeting Space, you will need to elevate to administrator credentials to open the correct ports.
Known issues for starting a Windows Meeting Space session
You might encounter the following issues during this scenario:
Windows Meeting Space fails to start.
You may encounter this issue if you are running the Starter Edition of Windows Vista. Windows Meeting Space will not start on the Starter Edition of Windows Vista. If you are using this edition, you must upgrade to a different one to use this feature.
I am unable to create a session. This failure could occur in multiple situations:
You are using Windows Vista Home Basic Edition. With this edition, users can only join a session and are unable to create a session.
The application services are in an unstable state. To resolve this issue, restart your computer.
Create a Windows Meeting Space session on a computer to computer wireless network
If you do not have network connectivity, you can still create a session if your wireless network card supports computer to computer wireless network connections. When you create a session, you specify a name and password for the session. Windows Meeting Space creates a computer to computer wireless network connection by taking the Service Set Identifier (SSID) from the session name and the Wired Equivalent Privacy (WEP) key from the password you entered.
You can also force the application to create a computer to computer wireless network connection using the Network Options dialog box on the start page of Windows Meeting Space.
Create a Windows Meeting Space session on a computer to computer wireless network
-
1. Click Start, click All Programs, and then click Windows Meeting Space.
2. Enter a name for the session and a password.
3. Click Network Options.
4. Click Ad hoc Wireless Network.
5. Click OK.
6. Click Create Meeting.
| Prerequisites for creating a Windows Meeting Space session on a computer to computer wireless network
To complete this task, you must have a wireless card that can create a computer to computer wireless network.
Administrative credentials
To complete this task, you must be a member of the users group.
Known issues for creating a Windows Meeting Space session on a computer to computer wireless network
There are no known issues for this scenario.
| 