When using Windows Meeting Space to collaborate with one or more people, you need to set up a session and then invite other people to join. There are several methods that can be used to invite other people to join your session, including file, e-mail, and People Near Me.
Invite someone near me to a Windows Meeting Space session
The Windows Meeting Space feature makes use of a new Windows Vista platform component called People Near Me. This feature allows signed-on users to publish their presence and view other peoples' presence on the local subnet. Users that are published in People Near Me can be invited to join activities, like Windows Meeting Space sessions.
Any user in the session can invite a nearby user by simply launching the People Near Me invitation dialog box and selecting a user. After they click Send Invitations, the remote user will receive an invitation dialog box. From this invitation, they can select to accept, decline, or dismiss the invitation to join the session.
 Note
To perform this task, you must already be in a Windows Meeting Space session.
 To invite someone near me to a Windows Meeting Space session
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1. Click Invite in People Near Me or from the button bar.
2. Select a person to invite.
3. Click Send Invitations.
| Prerequisites for inviting someone near me to a Windows Meeting Space session
To perform this task, you must already be in a session and on the same local subnet as the user you want to invite. If you are not on the same subnet (and the user is at a remote location), then you must either e-mail or file an invitation.
To complete this task, you must be a member of the users group.
Known issues for inviting someone near me to a Windows Meeting Space session
You may encounter the following issues when inviting a user nearby:
I don't see the person I would like to invite in People Near Me
I clicked Send Invitation. How do I know they received the invitation?
I sent the other user an invite, but they did not receive it. You or the other user may have signed out or lost network connectivity.
You can create an e-mail invitation to send to a remote participant. If your firewall is configured with the information in the Prepare the Windows Firewall for Windows Meeting Space section, then the remote participant will be able to connect and participate in the session. This is especially useful inside of corporations where someone might attend a session from their desk.
Note
To perform this task, you must already be in a Windows Meeting Space session.
To invite someone to a Windows Meeting Space session using e-mail
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1. In People, or on the button bar, click Invite.
2. In People (lower left-hand corner), click Invite Others.
3. Click Create an e-mail invitation.
4. Address the e-mail and then click Send.
| Prerequisites for inviting someone to a Windows Meeting Space session using e-mail
To perform this task, you must already be in a session.
Administrative credentials
To complete this task, you must be a member of the users group.
Known issues for inviting someone to a Windows Meeting Space session using e-mail
When I attempt to send an invitation, an e-mail is not created. In this scenario, you should check that you have an e-mail program that supports simple MAPI, such as Windows Mail.
Invite someone to a Windows Meeting Space session using a file invitation
You can create a file invitation to send to a remote participant for a Windows Meeting Space session. If Windows Firewall is configured with the information in the Prepare the Windows Firewall for Windows Meeting Space section, then the remote participant can connect and participate in the session. This is useful inside of corporations where someone might attend a meeting from their desk.
To invite someone using a file, you open the invitation dialog box and choose Invite Others. After the resulting dialog launches, you can click Create File Invitation. A traditional Save as dialog is launched and you can save the file. After the file is created, you can communicate the file by using a file share, an instant messenger (IM) conversation, e-mail, and so forth.
Note
To perform this task, you must already be in a Windows Meeting Space session.
Invite someone using a file invitation to a Windows Meeting Space session
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1. In People, click Invite.
2. Click Invite Others.
3. Click Create a file invitation.
4. Choose a location to save the file.
5. Give the file to someone using a means such as an IM conversation, a USB key disk, a file share, or e-mail.
| Prerequisites for inviting someone to a Windows Meeting Space session using a file invitation
To perform this task, you must already be in a session.
Administrative credentials
To complete this task, you must be a member of the users group.
Known issues for inviting someone to a Windows Meeting Space session using a file invitation
There are no known issues for this scenario.
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