Employee Internet Use Monitoring and Filtering Policy

1.1 This policy sets out rules that all 1836 Technologies personnel must follow when using the 1836 Technologies Network and/or the Internet from any 1836 Technologies computer, which includes usage of both the World Wide Web (www) and 1836 Technologies’s internal intranet systems(“1836 Technologies Network”)

1.2 This policy also applies to personal use of 1836 Technologies’s E-mail (Outlook) system. However, additional confidentiality and liability conditions apply to e-mails.

1.3 This policy also explains what 1836 Technologies may do as an employer to lawfully monitor and report use of the 1836 Technologies Network and/or 1836 Technologies computer and investigate suspected systems breaches by personnel or third parties as well as unlawful behavior.

1.4 This policy applies to any person who uses 1836 Technologies’s network and/or computers to access the Internet and E-mail. Where the policy refers to “personnel” or “user” this means anyone employed by 1836 Technologies or its parent company, any person carrying out work activities on 1836 Technologies occupied premises who is not directly employed by 1836 Technologies (e.g. students, interns, work placements or volunteers), or any person providing a service to 1836 Technologies under contract (independent contractor, consultant, or temporary employee). Collectively referred to as “1836 Technologies Personnel”.

1.5 Access to the 1836 Technologies network and/or Internet access is provided primarily to 1836 Technologies personnel to use for 1836 Technologies’s business and to develop the skills and knowledge of 1836 Technologies’s workforce to the benefit of its business objectives. A certain amount of limited and responsible personal use is also permitted.

1.6 The wide range of information available on the 1836 Technologies Network, as well as the Internet, and the nature and risks associated with the use of the Internet raises concerns about security, integrity, confidentiality, monitoring and proper conduct.

1.7 Data Protection Statement.

1.7 1836 Technologies will monitor all user activity on the Internet at network level for the purposes specified in Section 4.1. Information recorded as part of this automated monitoring process includes user identification, domain names of websites visited, duration of visits, and files uploaded to or downloaded from the Internet. Staff must be made aware that this monitoring may reveal sensitive data about them, for example visits to websites which details the activities of a particular political party or religious group might indicate the political opinion or religious belief of that staff member, or self-help or health advice sites might identify a physical or mental health condition. By carrying out such activities using 1836 Technologies’s Internet access facilities, Staff consent to 1836 Technologies processing any sensitive personal data about them that may be revealed through monitoring.

Personnel who do not consent must take responsibility for the maintenance of their own personal privacy by not using 1836 Technologies systems to access this type of information.