The Hadley School for the Blind 700 Elm Street Winnetka, IL 60093-2554

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  File name: working hard.doc
  
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  The path you need to add in front of the file name is:
  

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  The complete path is now:
  

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  If you are placing the file in a subfolder in the folder [My Files], the path would be:
  

4. Press (enter) to save the file. You will be placed back in the email message with the cursor in the [list of attachments] edit box, and the attachment you just saved will be selected.

Note: If you are using a screen reader, it may not give you an indication that the attachment has been saved. The general rule is: "If you do not receive an error message, then it saved properly."

To open the attachment, follow these steps:

1. Press (enter) and a [context menu] will open. The cursor will be placed on the (open) option.

2. Press (enter) to open the file. The file will open in its associated program: Word, Excel, etc.

You may now use standard navigation commands for the program the attachment opened in.

Caution: You should be very careful selecting attachments you wish to save or open, because email attachments are a very common way that viruses and spam are spread. The general rule is, "if you don't know and trust the party that sent the message, don't open or save it."

Windows Mail Contacts List

Contacts is a database that may include names and email addresses for later use. Should you prefer to simply type the email address as you compose a message, you do not need to complete this database.

Adding a New Contact

Use the following steps to add a new contact without sending an email:

1. With Windows Mail open, press (ctrl+shift+c). The [Contacts List View] window will be opened, and the cursor will be placed in the list of contacts.

2. (Tab) until you reach the [Organize] button.

3. Press (right) arrow until you reach the [new contact] button.

4. Press (enter) and the [Properties] dialog box will open. The cursor is in the [First Name] edit box.

5. From this point (tab) through and type in the [First, Middle and Last names]. The [Full Name] edit box is automatically filled in as you type the contact's name. Optional: (Tab) through and type in the [Personal Title and Nickname].

6. (Tab) to the [Email Address] edit box. This box must be completed. Type in the address and press (tab).

7. The [Add] button is selected: (enter). The contact is registered, and the cursor returns to the [Email Address] box. You may enter an additional email address for this contact or (tab) through a number of optional buttons to the [OK] button. Press (enter) on the [OK] button to record the contact. The cursor will return to the [New Contact] button. You may now press (enter) to add another contact or (alt+f4) to close the [Contacts] window and return to the [Inbox].

Add a Contact from an Email Message

When you have received an email message, there are two methods to add the sender's email address to your Contacts List:

1. Without opening the email message:

a. Open the [Inbox] and select the message from the individual you wish to add to your contacts list.

b. Open the [Tools] menu: (alt+t)

c. Press (d) to select the [Add Sender to Contacts] option. This automatically adds the sender to your contacts list. If the sender is already recorded in your contacts list, you will get a message to that effect. Press (enter) and you will return to the [Inbox] with the email selected but not opened.

2. With the email message open:

a. Open the [Tools] menu: (alt+t)

b. Press (d) to open the [Add to Contacts] submenu.

c. Press (s) to add the [Sender] of the message to the contacts list. If the sender is already recorded in your contacts list, a message will indicate this. Press (enter) and you will return to the open email message.

Note: If there is more than one addressee in the [To] line, and you wish to add everyone listed to your contacts list, press (e). Your screen reader may not read this as the [To] line. Caution: Be very careful when selecting this option, in case there are addressees you do not wish to add to your contacts list.

AutoComplete

Separate from Contacts, AutoComplete is a feature that displays suggestions for names and email addresses as you begin to type them in the [To] or [CC] edit boxes. These suggestions are possible matches from a list of names and email addresses that you have previously used, known as the "AutoComplete List." You can select from the list of suggestions, using the (up) or (down) arrows to locate the address you need. To select the address: (enter) or (tab).

Delete a Contact

To delete a contact, follow these steps:

1. Open Windows Mail. You should be in your [Inbox] by default.

2. Open the [Contacts List]: (ctrl+shift+c)

3. Select the contact you wish to delete, by using the (up) and (down) arrows.

4. Delete the contact: (delete). You will be asked to confirm or cancel this action:

a. [Yes]: (alt+y) deletes the contact and returns you to the contacts list

b. [No]: (alt+n) leaves the contact and returns you to the same contact in the contacts list

c. Escape: (esc) does the same as selecting (no)

5. Close the [Contacts List]: (alt+f4). You will return to the [Inbox].

Signatures

Creating Signatures

You can personalize any email message by adding a signature. Your signature can contain your name, contact information, and any text you desire.

You can also create several different signatures and select the one you want for different recipients. For example, you might want a professional signature for emails related to your work, but prefer a more personal signature with a quote for family and friends. These instructions explain how to create a signature.

Open Windows Mail. You should be in your [Inbox]. The following steps explain how to create the first signature:

1. Open the [Tools] menu: (alt+t)

2. Select [Options]: (o). The cursor will be placed on the [General] tab.

3. Open the [Signatures] tab: (ctrl+tab) until found. Since there are no signatures, your screen reader will indicate that the [Signature List] view is empty.

4. Create a new default signature: (alt+n) The cursor is placed in the [Edit Signature] edit box. Type in the signature you desire, (name, phone number, fax number, etc.). You may place each item on a separate line by pressing (enter) at the end of each line. When you finish entering your signature, press (alt+a) to apply the signature.

5. The cursor is now on the [Add signature to all outgoing messages] check box. Press (space bar).

6. (Tab) once to the [Don't add signature to Replies and Forwards] check box. This box is checked by default. If you wish to add your signature to replies and forwarded messages, press (space bar). This will uncheck the box, and your signature will be included when you reply to and forward messages.

7. If you wish to add an additonal signature, repeat steps 4 through 6.

Once you have created all of the signatures you wish, (tab) to the [OK] button and press (enter). You will return to the [Inbox].

Editing Signatures

To edit an existing signature:

1. Open [Tools]: (alt+t)

2. Open [Options]: (o)

3. Select the [Signature] tab: (ctrl+tab) until located

4. (Tab) to the [Signatures List] box, and select the signature you wish to edit.

5. (Tab) to the [Edit Signature] box, and enter the desired changes to the signature.

6. When you finish editing the signature, press (alt+a) to apply the signature.

Once you have edited all of the signatures you desire, (shift+tab) to the [OK] button and press (enter). You will return to the [Inbox].

Deleting Signatures

To delete an existing signature, follow steps 1 through 4 in the previous section "Editing Signatures".

1. Select the signature you want to delete, and press (alt+r) to remove the signature. Your screen reader may not indicate that this action was accomplished.

2. Press (shift+tab) to the [OK] button, and press (enter). The signature will be removed, and you will return to the [Inbox].