Caution: There is no confirmation process. Be sure

Selecting Optional Signatures

These instructions assume you have created more than one signature for different recipients and that the [Add signature to all outgoing messages] check box is not checked. If this box unchecked, and you wish to include a signature, you must insert it manually.

To select the signature for an email, first complete the email and make sure the cursor is positioned at the end of the body of the email. To insert the signature follow these steps:

1. Open [Insert]: (alt+i)

2. Type (s) and a signature list box containing your signatures will open.

3. Use the (up) and (down) arrows to select the signature you wish to insert in this email and press (enter).

The selected signature will be inserted and the cursor will be placed at the end of the body of the email. Press (alt+s) to send the email.

Spelling Dialogue

This tool is a spell-checker for the text within the emails you compose. It checks the spellings in the body of the email only and not in the subject line or any attachments accompanying the email. Spelling Dialogue has the following options:

• 
  Ignore: (alt+i). If the spelling is correct, use this function to ignore it one time and move to the next misspelled word.
  
• 
  Ignore All: (alt+g). If the spelling is correct, use this function to ignore the spelling throughout the message.
  
• 
  Change: (alt+c). Change the spelling one time.
  
• 
  Change All: (alt+l). Not recommended for use. This function may or may not work with your screen reader.
  
• 
  Add: (alt+a). This function will add the spelling to the dictionary.
  
• 
  Undo Last: (alt+u). This will undo the last change. When you use this function, it will restore the last word you changed and continue spell-checking with the next misspelled word.
  

To Begin the Process

1. Open Spelling Dialogue: (f7)

2. The program will do the following:

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  Identify the first misspelled word in the body of the message.
  
• 
  Announce "Not in Dictionary".
  
• 
  Say the word.
  
• 
  Spell the word.
  
• 
  Say "Change to".
  
• 
  Say the replacement word.
  
• 
  Spell the replacement word.
  

1. The first recommended correct spelling is selected. If this is the spelling you want, press (enter) or (ctrl+c). The correction will be made in the message, and the process will continue with the next misspelled word.

2. If the first recommended spelling is not the word you need, press (alt+n) to move to the [Suggestions] list box, and arrow (up) and (down) to find the word you need. If you find the correct word press, (enter) or (alt+c). The word will be changed in the message, and the process will continue with the next misspelled word.

3. If you do not find the word you need in the [Suggestions] list box, press (alt+t) to return to the [Change to] edit box. You now have two options:

a. Type the word you want, and press (enter) or (alt+c). This will replace the word in the message, and the process will continue with the next misspelled word.

b. Use the (left) and (right) arrow keys to navigate letter by letter through the word. You may now change any letters you wish, using standard editing functions. Once you have corrected the word, press (enter) or (alt+c). The change will be made in the message, and the process will continue with the next misspelled word.

Acronyms, Abbreviations, Proper Names, and Alternative Spellings

Many times Spelling Dialogue will identify these as misspelled. If you know the selected word is not misspelled, press (alt+i) to ignore the spelling once or (alt+g) to ignore the spelling throughout the message.

If it is a spelling that you use regularly, (alt+a) will add it to the spelling dictionary.

Creating and Deleting a Folder

Creating a Folder

1. Open the [Create Folder] dialog box: (ctrl+shift+e). The cursor is in the [Folder Name] edit box. Type the name of the new folder.

2. Press (tab) to access the [Folder List]. The cursor is placed on the [Inbox].

3. Arrow (up) once to reach [Local Folders].

4. (Tab) to the [OK] button and press (enter).

The new folder has been placed in the [Folder List] box. Folders you create are placed in alphabetical order following [Junk Email], the last fixed folder in this [Folder List] box.

Deleting a Folder

1. Open Windows Mail. By default you are placed in the [Inbox], and the cursor is on the first email in the list.

2. From the list of emails, press (shift+tab) to move back to the [Folders List] box. The cursor is placed on the [Inbox].

3. Arrow (down) through the list of folders. As you do so, each folder that contains an email will be automatically opened. Press (shift+tab) to return to the [Folders List], and continue to arrow (down) until you reach the folder you wish to delete.

4. Once you have reached the folder you wish to delete, press (delete). A Windows Mail dialog confirmation box will open. You have two options:

a. [Yes]: (alt+y). This deletes the folder, places it in the [Deleted Items] folder, and returns the cursor to the [Local Folders] list box. Press the (down) arrow once, and you return to the [Inbox].

b. [No]: (alt+n). This terminates the deletion process and places the cursor back on the folder you were going to delete. To return to the [Inbox], press (i).

It should be noted that Windows Mail uses the standard Windows navigational tool of typing the first letter of a folder name to move from folder to folder. This is an advanced function that you should experiment with.

Windows Mail Keyboard Shortcuts

This is not an all-inclusive list of shortcut keystrokes. As you become more experienced with Windows Mail, you will find more keystrokes for different features and functions in the program.