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Building your intranet business case
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| bet | 8/14 | | Sana | 01.04.2017 | | Hajmi | 242.84 Kb. | | #2739 |
Key Criteria
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Interact Intranet
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Solution 2
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Solution 3
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High value for money
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Attractive, modern customisable Interface
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Easy to use for non-technical staff
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Project Workspaces
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Collaborative Tools
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Intelligent content engine and content promotion
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Advanced Search Engine
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Customisable Forms with Workflow
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Customisable Homepages
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Expertise Location
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Mandatory Read functionality
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Advanced employee profile pages
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Built-in security
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Integration with 3rd party applications
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Mobile/Smartphone application
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Detailed intranet statistics and analytics
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Version control and rollback
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Online product updates and enhancements
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Development Platform
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Additional Requirement
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Additional Requirement
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Services
Key Criteria
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Interact Intranet
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Solution 2
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Solution 3
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Unlimited intranet support and SLA’s
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Dedicated Account Manager with annual intranet reviews
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Proven intranet project management and delivery
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Tailored intranet strategy for review, planning, engagement, launch and evaluation
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In-depth software training
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Preferred Solution
Edit as required. This section allows you to present your preferred option (or options, if more than one solution is available for selection by management) and explain why it has been selected.
If your preferred solution is Interact Intranet, you may wish to use the text below as a starting point.
The solution preferred by the project team is Interact Intranet, an out-of-the-box system that is easily customisable to meet our requirements (as detailed above).
Interact Intranet is supplied by the organisation ‘Interact’, and has been available in various versions for over 10 years. It is a mature, stable and feature-rich platform used by many other organisations similar to ours.
A full client list can be found here: http://www.interact-intranet.com/customers/
It is a flexible and scalable solution that has revolutionised the way companies communicate, collaborate, share knowledge, and streamline internal processes. The product learns as people use it, adapts and automatically connects relevant content to people.
The differentiating factors of Interact Intranet are:
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Ease-of-use for non-technical staff therefore very little training is required for content authors. For users no training is required.
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Superb search engine which indexes documents including attachments, as well as people, posts, forums, teams, questions, and calendar entries.
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A unique Intelligence Store that logs information and monitors activity to recommend information to users; connecting content to people, people to experts and answers to questions.
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Collaborative – many collaborative tools including forums, comment streams, blogging, micro-blogging with @and # tagging, Teams and crowd-sourcing Q&A facilities.
Company URL: www.interact-intranet.com
Twitter: @intranetexperts
Other Vendors
Edit as required. You may choose to include information on other vendors and why, in summary, you chose not to select them.
Expected Business Impact
Edit as required.
We anticipate that selecting Interact will allow us to rapidly deploy an intranet that will offer the following benefits:
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“One Stop Shop” for company information
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Breakdown of ‘silo’s of information amongst all our employees across all locations.
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Promoting collaboration amongst our employees ensuring that people can be found, skills can be utilised, experts can be found and best practice can be shared.
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Re-enforcing our company brand and values amongst our distributed workforce
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Improving efficiency using e-Forms to submit requests
Business Readiness and Risks
Edit as required.
In order for [Company Name] to successfully implement the preferred solution and realize the benefits above, some work will need to be completed by [Company Name] staff. Specifically:
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A Steering Group must be finalised in order to ensure the key stakeholders in the project are able to influence it from the start. The foundations of this group must already exist and have informed the project team during the requirements gathering stage.
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Departmental Owners/”Champions” must be selected in order to prepare [Company Name]’s content and migrate it to the new intranet platform.
Some risks exist that could affect the success of the project, specifically:
Risk
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Lack of support by senior management
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Probability
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Low
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Severity
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High – Would cause cancellation of project
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Mitigation Strategy
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Ensure buy-in to business case and selection of vendor.
Demonstration by vendor to show key features/benefits.
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Risk
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Lack of support by Content Owners
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Probability
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Low
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Severity
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Medium – would lengthen time to implement and could cause quality issues
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Mitigation Strategy
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Supplier to provide consultancy and training to engage team
Selected solution is easy to use and maintain
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Risk
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Lack of support by IT
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Probability
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Low
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Severity
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High – would prevent launch of solution
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Mitigation Strategy
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Software can be hosted on existing [Company Name] server, or on the cloud – reducing risk of being unable to launch
Selected solution requires very little on-going IT input.
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Risk
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External factors affecting budgets and spending
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Probability
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Low
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Severity
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High – would prevent go-ahead of project
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Mitigation Strategy
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To be determined
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Insert more risks here as required.
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