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Intranet Solution Feature Comparison
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| bet | 8/8 | | Sana | 04.01.2022 | | Hajmi | 45.83 Kb. | | #6780 |
| Intranet Solution Feature Comparison
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FEATURE
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SP Intranet
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Competitor 1
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Competitor2
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Notes
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Core Platform
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Built on Office 365 or SharePoint On-Premise
Leverage powerful platform or standalone
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No additional hardware or software required
Do you have to buy anything else to run it?
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Runs "native" as part of the Office 365 Ecosystem
Runs on standard SharePoint rather than hiding it
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Can leverage all Office 365 features
Access features like Delve, Yammer, Skype and OneDrive
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Uses SharePoint and Office 365 data integration features
Connect external data sources using SharePoint
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Can use Office 365 future updates and features
As a native Office 365 solution will it benefit from new ones
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Single sign-on for email, Office products, meetings, messaging, etc.
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Will not crash or be negatively impacted when Microsoft makes Office 365 changes
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Can access portals and applications from the Office 365 app launcher
Core part of Office 365 navigation design
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Uses standard Office 365 and SharePoint permissions
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Follows "No Code" solution design
Does it require programmers or consultants to change it
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100% customizable without coding
Can it change with your business? By Power Users?
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Home page layout flexibility
Can you pick your layout and change it?
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Role based menu structure and forms
Can users be presented with different navigation by role
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Syncs with Microsoft Outlook (tasks, calendars, contacts, file explorer)
Is it fully integrated with your office automation?
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Intranet Structure
Is it just a home page or a structure on which to build
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Home Page
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Employee Self-Service
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Central Help Desk
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Employee Directory
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Central Common Processes
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Central Approvals
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Purchase Requests
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Time Off Requests
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Time Sheets
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Time Off Calendar
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Expenses
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Rooms and Reservations
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Policies and Procedures Library
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Forms Library
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Create new icon links to existing systems (ERP, Payroll)
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Department Portals – Template
Use for any department
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Service Request Tracking
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Staff Portal
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Employee Portal - MyHR, MyIT etc.
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Department Document Libraries
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Task Tracking
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Staff Calendar
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Department Meetings Calendar
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Department Announcements
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Individual Staff Workspace
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CEO or company blog site
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Community sites for groups
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Sub Intranet sites for divisions or locations
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Consistent site design and structure across departments
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Modular design allows phased deployment
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Intranet Branding
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Uses standard Office 365 branding
Does it fit in with the rest of Office 365?
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Follows Microsoft Guidelines and Rules (no changes to Master Pages)
If not, you risk breaking it when Microsoft changes
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Responsive design for tablets and smart phones
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Change colors, logo, layout, and background
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Choose from several out-of-the-box home page layouts
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Modify layout using standard SharePoint page edit
Can you change the layout yourself?
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Looks like other Microsoft products (MS Word, Excel, Outlook etc.)
Is it intuitive for your user?
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Content Management
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Pick and choose content and location to populate site
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Configurable Content Zones
Home page zoned areas for content placement
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Configurable Content Links
Links to internal and external pages
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Quick Links - in Navigation
Permissions based content links
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Easy to use Content Manager dashboard
Add content without knowing SharePoint
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Display content based on group or permissions
Show specific content to groups
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Active Content feature
Capture news automatically from operations (new employee, new sales win)
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Roll-up announcements from department portals
Automatically display selected department news
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Roll-up events from department portals
Capture important events from departments
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Content catalog for organization-wide content links
Links you want to give everyone
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MyContent - Personalized content for individual users
Allow employees to pick their own content links
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Available Content – out-of-the-box
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Organization Announcements
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Organization Events
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Organization News
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CEO Message
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Company Forum and Discussions
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Company FAQ
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Company Alerts
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Message from the CEO
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Employee Birthdays
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Employee Recognition
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Industry News Feeds
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Social Network Updates - Twitter, LinkedIn, Facebook
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Local Weather Feed
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Stock Ticker
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Tip of the Day
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Surveys and Polls Feature
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Maps
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World Time Clock
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Flexibility and Customization
Can it meet your specific needs and grow with you
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100% customizable without code by business power users
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Change site page layouts
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Add or change content parts
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Add your own images and logos
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Change navigation and menus
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Add new portal sites anywhere in the structure
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Link your existing portal sites into the structure
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Inherit look and feel for new and in-house created sites
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Add or change data lists, such as new calendars, contacts, tasks etc.
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Add or change document libraries
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Add new data fields and columns
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Change or design forms as needed without code or SP Designer
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Add new report views as needed
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Change notification email alerts without workflow changes
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Change process workflows to meet your needs
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Office 365 and SharePoint Enhanced Functionality
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Included tool to capture data from web forms into SharePoint
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Included tool to migrate data from legacy systems into SharePoint
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Included tool to integrate data from back office or external systems into portals
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Included tool to manage SharePoint data (import, migrate, update, clean, backup)
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Create your own email notifications, reminders, follow-up
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Create your own business process workflows
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Allow users to submit Excel form data (expense forms, timesheets)
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Create Word or Excel documents from list data (quotes, proposals)
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Capture or create PDF form data from SharePoint
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Enhanced SharePoint forms utility to provide rich designed, rules driven forms
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Enhanced charting tools for creating vibrant dashboards
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Monitoring tools detect events to drive "Active Content" for Intranet portal
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Deployment and Service Options
What tools are included to go beyond standard O365
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Out-of-the-box with do it yourself customizations
Can you do it yourself if you know SharePoint?
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Control your own destiny - Mentored DIY
Vendor implements, mentors and trains in-house personnel
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Full-service implementation and customizations
Vendor implements, customizes, and trains users
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Business process design services
Transform existing processes to new cloud processes
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Full training available
Product, O365, SharePoint training
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Ongoing managed service options
Ongoing monthly
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Support and maintenance only option
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Guaranteed ongoing Office 365 support
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Price and Total Cost of Ownership
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Pricing model requires per user subscription
Pay every time you add a user?
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High subscription renewal rate every year
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Price
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5 year Total Cost of Ownership
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