Header Record
Table B-1. Header Record - .HDR
Field
|
Acceptable Values
|
Notes
| |
Job ID
|
Alphanumeric
|
If numeric only, fill left with zeroes.
|
IDEAlliance Version
|
07-1, 08-1, or 08-2
|
|
Header History Sequence Number
|
Numeric
|
|
Header History Status
|
C, H
|
|
Historical Job ID
|
Alphanumeric
|
If numeric only, fill left with zeroes.
|
Licensed User’s Job Number*
|
Alphanumeric
|
|
Job Name/Title & Issue
|
Alphanumeric
|
|
File Source
|
Alphanumeric
|
|
User License Code*
|
Alphanumeric
|
Case sensitive. Ensure that all updates to a job uses the same case as the original file or a new statement is created. This differs from the Mail.dat specification.
|
Contact Name
|
Alphanumeric
|
|
Contact Telephone Number
|
Telephone Number
|
No “000” area codes. Example: 9999999999
|
Date Prepared
|
Date
|
YYYYMMDD - Example: 20061225
|
Time Prepared
|
Time
|
HH:MM – Example: 13:30
|
Segmenting Criteria
|
Alphanumeric
|
|
Segment Record Count
|
Numeric
|
|
Segment File Status
|
O,C,D,U,N
|
|
Mail Piece Unit Record Count
|
Numeric
|
|
Mail Piece Unit File Status
|
O,C,D,U,N
|
|
MPU / C Relationship Record Count
|
Numeric
|
|
MPU / C Relationship File Status
|
O,C,D,U,N
|
|
Mailer Postage Account Record Count
|
Numeric
|
|
Mailer Postage Account File Status
|
O,C,D,U,N
|
|
Component Record Count
|
Numeric
|
|
Component File Status
|
O,C,D,U,N
|
|
Container Summary Record Count
|
Numeric
|
|
Container Summary File Status
|
O,C,D,U,N
|
|
International Container Label Count
|
Numeric
|
|
International Container Label Status
|
O,C,D,U,N
|
|
Container Quantity Record Count
|
Numeric
|
|
Container Quantity File Status
|
O,C,D,U,N
|
|
Package Quantity Record Count
|
Numeric
|
|
Package Quantity File Status
|
O,C,D,U,N
|
|
Walk Sequence Record Count
|
Numeric
|
|
Walk Sequence File Status
|
O,C,D,U,N
|
|
Seed Name Record Count
|
Numeric
|
|
Seed Name File Status
|
O,C,D,U,N
|
|
Package Label Record Count
|
Numeric
|
|
Package Label File Status
|
O,C,D,U,N
|
|
IJ / C Relationship Record Count
|
Numeric
|
|
IJ / C Relationship File Status
|
O,C,D,U,N
|
|
Piece Detail Record Count
|
Numeric
|
|
Piece Detail File Status
|
O,C,D,U,N
|
|
Special Fee/Charge Record Count
|
Numeric
|
|
Special Fee/Charge File Status
|
O,C,D,U,N
|
|
Manifest Individual Record Count
|
Numeric
|
|
Manifest Individual File Status
|
O,C,D,U,N
|
|
Manifest Summary Record Count
|
Numeric
|
|
Manifest Summary File Status
|
O,C,D,U,N
|
|
Postage Adjustment Record Count
|
Numeric
|
|
Postage Adjustment File Status
|
O,C,D,U,N
|
|
Actual Tray File Record Count
|
Numeric
|
Only for 07-1. Deleted in 08-1.
|
Actual Tray File Status
|
O,C,D,U,N
|
Only for 07-1. Deleted in 08-1.
|
Actual Pallet File Record Count
|
Numeric
|
Only for 07-1. Deleted in 08-1.
|
Actual Pallet File Status
|
O,C,D,U,N
|
Only for 07-1. Deleted in 08-1.
|
Information Access Key Record Count
|
Numeric
|
New for 08-1.
|
Information Access Key File Count
|
O,C,D,U,N
|
New for 08-1.
|
XML PDR File
|
Y,N
|
|
Mail.dat Presentation Category
|
P,M,I,S,N
|
|
Mail.dat Software Vendor Name
|
Alphanumeric
|
|
Mail.dat Software Product’s Name
|
Alphanumeric
|
|
Mail.dat Software Version
|
Alphanumeric
|
|
Mail.dat Software Vendor’s Email
|
Alphanumeric
|
|
Licensed User’s Email
|
Alphanumeric
|
|
Zone Matrix Date
|
Date
|
YYYYMMDD - Example: 20061225
|
Event Manager Audit Code
|
Alphanumeric
|
|
Software Vendor’s ZAP Option
|
Numeric
|
Required for Periodicals with original or preliminary container status. This differs from the Mail.dat specification.
|
User Option
|
Alphanumeric
|
|
Closing Character
|
#
|
|
Segment Record
Table B-2. Segment Record - .SEG
Field
|
Acceptable Values
|
Notes
| |
Job ID
|
Alphanumeric
|
If numeric only, fill left with zeroes.
|
Segment ID
|
Alphanumeric
|
If numeric only, fill left with zeroes. Each segment record must have all segment-keyed records required by the original or update transmission (CSM, MPU, and MCR).
|
Segment Description
|
Alphanumeric
|
|
Class Defining Preparation
|
1,2,3,4,9,X,V,T,P
|
If Principal Processing Category is one of {LT,FL,CD,CM,MM,MP,IR,OS,PF}, then acceptable values are {1,2,3,4,9,X,V,T,P}. Validation fails the associated segments if the following values are used in this field: 5,6,9,X,V,T,P,A,B,C,D.
|
Principal Processing Category
|
LT,FL,CD,CM,IR,MM,MP,NA,NB,NP,OS,PF,UA,UL,UM,UR
|
If Class Defining Preparation is one of {1,2,3,4,9,X,V,T,P}, acceptable values are {LT,FL,CD,CM,MM,MP,IR,OS,PF}.
|
Mail Sacking Criteria – CR/ECR
|
CO,CF,CB,PC,TP,PT
|
|
Mail Sacking Criteria – 3 or 5 digit
|
CO,CF,CB,PC,TP,PT
|
|
Mail Sacking Criteria – Basic
|
CO,CF,CB,PC,TP,PT
|
|
Substituted Container Prep
|
S,T
|
|
Periodicals Newspaper Treatment
|
Y,N
|
|
Logical/Physical Container
Indicator
|
L,P
|
|
Log/Phy Package Indicator
|
L,P
|
|
Reserve
|
|
Only for 07-1 files. Deleted in 08-1.
|
Production Set-up Code
|
Alphanumeric
|
|
LOT Database Date
|
Date
|
YYYYMMDD - Example: 20061225. Fill with 00010101 if no date available; lack of valid date may impact rate eligibility.
|
Sibling Container Mailing
|
‘Y’, ‘ ‘ (space)
|
|
Verification Facility Name*
|
Alphanumeric
|
|
Verification Facility ZIP+4*
|
Numeric
|
Required field for all file versions. Fill with the ZIP Code + 4 without a hyphen. Example: 123451234. Must be identical for all segments in a job. For owner updates to jobs previously submitted by a preparer, this field must be the same as the Verification Facility ZIP + 4 claimed in the original job.
|
Confirm Indicator
|
N,P,R,S,’ ‘ (space)
|
|
Static Planet Code
|
Alphanumeric
|
Rejected if the Confirm Indicator is “S” and this Code is less than 11 digits long.
|
L.O.T. Direction Indicator
|
F,R
|
|
Barcode Verifier Indicator
|
Y,N
|
|
SEG Record Status
|
O,I,U
|
Acceptable values dependent on file type.
|
User Option
|
Alphanumeric
|
Only for 07-1 files. Moved in 08-1 to the end of the segment file.
|
Package Services Packaging Criteria
|
PC,PD,CB
|
|
Automation Coding Date
|
Date
|
YYYYMMDD - Example: 20061225. Fill with 00010101 if no date available; lack of valid date may impact rate eligibility.
|
Carrier Route Coding Date
|
Date
|
YYYYMMDD - Example: 20061225
|
Carrier Route Sequencing Date
|
Date
|
YYYYMMDD - Example: 20061225
|
EMD Barcode Indicator
|
M,S,P
|
|
EMD Mailing-Generic Package Barcode
|
Alphanumeric
|
|
Move Update Date
|
Date
|
YYYYMMDD - Example: 20061225
|
PDR Population Status
|
P,F
|
|
Detached Address Label Indicator
|
Y,’ ‘ (space)
|
|
Requested Presort Verification Completion Date
|
Date
|
YYYYMMDD – Example: 20061225. Do not fill with all zeroes.**
|
Requested Piece Weight Verification Completion Date
|
Date
|
YYYYMMDD – Example: 20061225. **
|
Mailing Agreement Type
|
A,B,C,D,E,F
|
|
Mail Facility ID*
|
Alphanumeric
|
|
Container and Bundle Charge Method
|
1,2,3,0
|
For non-Periodicals jobs, this value must be 0 or file rejection occurs. Validation reads only the first value for this field in a job and applies it to the entire job. This differs from the Mail.dat specification.
|
MPA ID for Container and Bundle Charge Method
|
Alphanumeric
|
Only enter if Container and Bundle Charge Method is 1 or 2. This ID should match the MPA - Unique Sequence/Grouping ID in the MPA file.
|
Presentation Category
|
P,A
|
|
Seamless Acceptance Indicator
|
Y,N,1,2,’ ‘ (space)
|
New for 08-1. New for 08-2: Y, N are deleted. 1, 2, and ‘ ‘ are added.
|
Less Than a Presort Segment Presentation
|
Y,N
|
New for 08-1.
|
User Option
|
Alphanumeric
|
Only for 08-1 and 08-2. For 07-1 files, this field is earlier in the segment record.
|
SASP Preparation Option
|
B,F,’ ‘ (space)
|
New for 08-2.
|
Reserve
|
Alphanumeric
|
|
Closing Character
|
#
|
|
** Field designated for future use. The PostalOne! system will not process this data for any functional need until a future release.
|
